Alumnae Association Meetings
- May 13, 2013
- September 18, 2013
- January 8, 2014
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- Opportunities for involvement
- Annual Events
MINUTES FROM OUR LAST MEETING (approved at the January 2013 Meeting)
Academy of Notre Dame de Namur
Alumnae Association Meeting Minutes
The meeting was held in the Connelly Library in the Harron Family Building on Monday, September 1 7, 2012.
Sr. Mary Anne Broughton opened the meeting with a prayer.
WELCOME AND INTRODUCTIONS
Alumnae Director Mary Ellen Keyser ’70 welcomed everyone to the meeting and introduced Carey Kulp ’96 as the new President of the Alumnae Association and Jen Funk ’92 as the outgoing Vice President. Erin Boyle Ward ’96 is the new Vice President, but was unable to attend the meeting.
Carey thanked Jen for her contributions to the Alumnae Association as Vice President - attending all events during her tenure, bringing in new sponsors for the Sunflower Run, and serving on her class reunion committee. A gift was presented to Jen.
Participants around the room introduced themselves.
APPROVAL OF THE MAY MINUTES
Minutes from the May 2012 meeting were reviewed and approved.
The Treasurer’s Report was reviewed. The opening balance from May was $7,164.34. Disbursements were $345.00 payable to ND for scholarship donations through luncheon deposits and $75.00 for the lifeguard at the August Pool Party. The ending balance is $6,744.34. The report was approved.
A question was posed as to what the Association would like to do with the excess funds in the account (approximately $4400.00, after reserving $2300.00 for startup luncheon costs). This is about $1500.00 more that we had at the same time last year. Further discussion was tabled until later in the meeting.
Mary Ellen Keyser provided updates, as Director of Advancement Mary Waring was unable to attend the meeting.
The Annual Fund fills the gap between tuition revenue and actual expenses, e.g. unexpected fuel costs or a family with unexpected need. The total raised in 2011/2012 was $895,446, an increase of $135,670 from the previous year. The school is working to increase donations through the President’s Club (minimum donation of $1,000). This year there were 143 members, including several alumnae. Younger alumnae are encouraged to donate at this level as well. $1,000 is not an overwhelming amount when considered over the year, plus, alumnae may be eligible for matching gifts through their employers to bring them up to $1,000.
EITC (Educational Improvement Tax Credit) is a program where businesses can receive PA tax credits for making donations to ND’s scholarship fund. An alumna from the class of 1969 has given $15k each year for the past 3 years.
BLAST 2012 raised over $300,000 for the Annual Fund.
Overall fundraising over the year was over $1,000,000.
Ronnie Harrington provided the following updates:
ND met with Radnor Township in July regarding the school’s 15 year plan (broken down into 5, 10, and 15 year initiatives). The township is becoming more involved in this type of planning. In June, ND had invited neighbors to school to discuss the plan; 12-15 families attended.
1. Mansion preservation (not beautification). Pointing and a new roof require approximately $ 2.6M
2. Track – ND has a very successful track team, but no track
3. Cuvilly Gym to become a permanent theater - enhance the stage, raised seats, dressing rooms
· Update labs
· Provide additional office space for faculty to work with students
· Cafeteria is from the 1960’s - propose to add food stations, like college dining halls
Consulting with an attorney, land surveyer, and architect.
Target is to identify 50% of donations in silent phase, so it could be 4-5 years before ND goes public with a capital campaign.
In the meantime, ND needs to ensure safety of mansion. The roof and windows leak. Also needed is installation of smartboards in mansion classrooms, as the classrooms in other buildings already have them. Discussion of approaching alumnae for mansion fundraising.
Mary Ellen Keyser provided updates:
Alumnae Association Officer Elections are complete.
100 members of the Class of 2012 were inducted into the Alumnae Association in the spring. Their class gift was the new walkway to pool.
The spring event in Philadelphia was at Freemans Auction House, arranged by Tara Theune Davis '88. An art preview was included . The event was well attended (15 alumnae). As a reminder, there is no charge to the alumnae to attend these events.
The Aimee Willard night at the Phillies sold just under 500 tickets. $4 from each ticket is donated to the school.
The Pool Party was attended by 25-30 alumnae of all ages. A number of alumnae from the Class of 2012 came up from the shore to attend.
Homecoming/Reunions – Mary Ellen Keyser
Seeking nominations for the ND Award. The award is given at Homecoming.
Asking everyone to consider coming to Mass. Everything will be on one day – the Saturday of reunions. Younger classes especially have said they’d come if all on one day. Bring families and classmates.
If you have talents to share – music, cantor – please volunteer. Reunion classes are asked to read and bring up gifts.
Day/night reunions – looking for volunteers, as are short of staff this year. Need help with registration at the reunions, and volunteers to call reunion classes and ask for RSVPs.
Regional Events – Mary Ellen Keyser
There are tentative events planned now, but last year held gatherings in DC, NY, FL. Will pick dates soon – these three and possibly Boston (have held events in Boston twice in the past). May add another locale if there is a concentration of alumnae.
January 4, 2013 will be the Class of 2012 Luncheon, College Age Reception and senior amd junior forums. The college freshman talk with seniors about first semester college experiences and the older group of college students talk with juniors about the college selection and application process.
January 25, 2013 is the preview party for the Art Show. Many parents attend, and some alumnae. The Art Show is also open after the luncheon, but much of the art is already sold. Mary Ellen sends an Evite to alumnae for this event.
The Alumnae Office is cutting back on paper mailings as much as possible. If you would like a paper invitation, please let Mary Ellen know.
Luncheon – Phyllis Hart
The 2013 luncheon will be held on February 2nd. Josie DeSanto is gift chair again. If anyone would like to help, or has suggestions of where she should solicit, please contact Phyllis or Josie.
Invitation envelope stuffing will be in early December - an email will be circulated for volunteers.
In past years, doors to the dining room were closed until right before lunch. Last year they were open which drew people away from the silent auction and tombola, so they will be closed this year. Also need a better way to close the silent auction.
Not as much money was raised selling the centerpiece orchids this year, but a good portion of the cost was recouped. Some of the orchids were overly heavy this year and wouldn’t stand up. Marita will look for a different kind of flower for the 2013 luncheon.
A question was asked how we acknowledge luncheon donors – the answer is primarily “Thank You’s” within the program.
New ideas: - Carey Kulp
- Looking for ideas of events or programs to start
o Father daughter dance – Carey and Erin went to one this year, and happened to sit at a table with two 13-year-olds who were just accepted to ND. Maybe start an alumnae father/daughter dance (St. Joe’s Prep has an alumni mother/son Mass). Or, possibly, this could be incorporated into BLAST.
o Book club – after 2 meetings, the faculty/staff book club was opened up to alumnae, but a 3rd meeting was never scheduled. May plan to read one book per year. For example, the book could be announced in October, with reminders each month, and the meeting scheduled for March. Would look for a book with broad appeal across generations.
o Quizzo – format: pub quiz trivia questions, each round 10 questions, overall winner each night gets a prize. Other girls schools have started Quizzo. It would be on campus, but run by alumnae as a fund raiser and friend raiser.
o Name a scholarship – need an initial gift totaling $25,000, so that the scholarship can be endowed. But the Alumnae Association raises only $4,400 (or less) per year.
o ND alumnae chapters in other cities – suggested to an alumna in DC, also will suggest to a friend in Pittsburgh
o Happy hour with St. Joe’s Prep or Malvern. ND alumnae have friends and spouses who are alumni.
o Gather at Boathouse Row to watch the crew team (ND rows from Vesper)
Revisit Discussion of Donations from Alumnae Association
- The 2012/2013 $500 honorarium was awarded to Audrey Hart ’16, daughter of Phyllis Downs Hart ’85
- Quizzo may need $500 startup costs for a Quizzo MC. But other ideas above are not expected to have costs
- Decision – donate $1500 to the Annual Fund, $1500 to the Sr. Regina Fund for Financial Aid, and $300 to the retired Sisters of Notre Dame
· Monday January 14, 2013 6:30pm